STANDARD ROTARACT CLUB BY-LAWS
By-Laws of the Rotaract Club of
ARTICLE
I — Elections
Voting Method 1.
Election for the offices of the executive board which consist of president,
vice-president, secretary, treasurer, and general board directors shall be held
annually prior to 1 May. A Rotaract club year is the same as a Rotary club
year. Those elected shall take office on 1 July.
2. Nominations of officers
shall be made in writing. Candidates shall be voted upon at the regular meeting
following
the meeting at which
nominations are made. Voting shall be by secret ballot. Those candidates
receiving a majority of the votes of the members present and in good standing*
shall be elected.
*Good standing entails
attendance at 60% of the Rotaract meetings each academic quarter as well as
attendance at a minimum of 2 events per quarter.
3. Nominee for President
must have served a year term on either the executive or general board prior to
running for the Presidential office.
ARTICLE
II — Duties of Executive Officers*
Official Duties 1.
President. The president shall preside at all regular and special meetings of
the club and the board of directors.
S/He shall, with the
approval of the board, appoint all standing and special committees and, in the
event of a vacancy in the board of directors, shall, with the approval of the
board, fill such vacancy by appointment until the next regular election of the
club. S/He shall be an ex officio member of all committees. S/He shall maintain
communication with the sponsor club and the district Rotaract representative to
ensure they are continually informed of all actions taken by the club.
2. Vice-President. The
vice-president shall succeed to the office of president in the event or removal
of the latter for whatever cause, and, in the absence of the president, shall
preside at all meetings of the club and of the board.
3. Secretary. The secretary
shall maintain all club records, S/He shall keep minutes of all the meetings of
the club and board of directors, and provide copies of such to the chairman of
the sponsor Rotary club’s Rotaract committee.
4. Treasurer. The treasurer
shall have custody of all club funds, maintaining all necessary records and
depositing all such funds in a bank approved by the board of directors. S/He
shall report on the club’s financial status at each meeting of the club and
shall hold all records available for inspection by any club member. All
disbursements shall be by check and with the signature of two authorized
officers.
*By majority vote, the
Executive Board is able to add responsibilities to any position at any given
time.
ARTICLE
III — Meetings
Quorum 1. Meetings of the club shall be not less than twice a month,
and meetings of the executive board not less than twice a
Requirement month,
at a time and place suited to the convenience of the membership.
2. A majority of the members
in good standing shall constitute a quorum at any regular or special meeting of
the
club. Any four members of
the board, one of whom must be the president or vice-president, shall
constitute a
quorum at any meeting of the
board.
ARTICLE
IV — Fees and Dues
Fees and 1. The admission for the new members shall be $10. Annual dues
shall be $10 per member regardless of previous
Dues membership
status.
2. All fees and dues must be
paid before a member will be considered in good standing.
ARTICLE
V — General Board
Committee The president,
with the approval of the executive board of directors, shall appoint the
following standing general board
Duties representatives:
1. Club service. This representative
shall be responsible for attendance, membership, programs, fellowship, public
relations, and such other
matters as may be deemed appropriate.
2. International service.
This representative shall be charged with primary responsibility for enhancing
knowledge
and understanding of
worldwide needs, problems, and opportunities and developing activities to give
service
for promoting international
understanding and goodwill toward all people.
3. Community service. This representative
shall have responsibility for enhancing knowledge and understanding of
community needs, problems
and opportunities, and for formulating and developing appropriate activities
for
serving the community
(including the university community).
4. Professional development.
This representative shall be responsible for developing a program designed to
provide
information about a wide
cross-section of businesses and professions and to stimulate awareness and
acceptance
of high ethical standards in
business and professional life.
5. Fundraising. This representative
shall devise ways and means of financing any and all club activities requiring
funds,
in cooperation with the
appropriate committee.
6. Public Relations. This
representative shall be responsible for all publicizing needs of the club. This
entails creating flyers, posting flyers, and communicating with the university
for all the club’s publicizing.
7. Webmaster. This representative
shall be responsible for updating the Rotaract website by posting any new
events, dates, information etc. Also this representative is responsible for the
Rotaract email address and making sure that the emails are being addressed.
8. Historian. This
representative shall be responsible for recording our events through taking
pictures and documenting attendees and occurrences at Rotaract events. This
representative is also responsible for the year end scrap book.
The international service and
community service committees shall each have the duty of initiating and
planning
one major activity in its
field each year which shall involve all or most of the club membership.
ARTICLE VI — Amendments
Amendments 1.
These by-laws may be amended by majority vote of the members in good standing
at any regular or special
meeting of the club at which
a quorum is present, provided notice of intention to call such a vote is given
at least
fourteen days earlier at a
meeting of the club at which a quorum is present, and provided such amendment
is
approved by the sponsoring
Rotary club.
2. Nothing in these by-laws
shall contravene any provision of this club’s constitution.
661-EN—(1000)